Kauai Vacation Rentals

PRICES / POLICIES

PRICES PER NIGHT
One bedroom cottage # 1 - $375.00
One bedroom cottage # 3 - $375.00
One bedroom cottage # 4 - $375.00
Two bedroom cottage # 2 - $495.00
Two bedroom cottage # 5 - $450.00

PRICES: Our one bedroom cottages for two people are $375.00 per night. Our two bedroom cottages #2 for four people is $495.00 per night. Our two bedroom cottage # 5 for four people is $450.00 per night. There is a $10.00 per night charge added to the nightly rate for each additional guest. The maximum capacity for our one bedroom cottages is 3 people and for our two bedroom is 6 people. At this time we do not offer a weekly or monthly rate.

TO SECURE A BOOKING: In order to secure your booking we require a 50% deposit. The deposit is payable by personal check, money order, Visa, or MasterCard. Deposits paid by check must be received within 1 week of the e-mailed confirmation to secure the reservation. Reservation without deposits will forfeit the booking. The remainder of the payment is due 90 days prior to arrival for all Holiday and Summer bookings and 60 days prior to your arrival for all other bookings. In addition to the rental charges there is a $140.00 cleaning charge for one bedroom cottages and $160.00 cleaning charge for two bedroom cottages. This cleaning charge is to be paid directly to the Kauai Cleaning services once on the island. We require a security deposit, which is due with the remainder of the rental payment. (90 Day policy applies to: Easter / Spring Break, Summer break June through August, Thanksgiving, Winter Break mid December through mid January)

SECURITY DEPOSIT: A security and/or Ground Protection Deposit will be applied at the time of booking for each individual cottage. The amount of the security and/or Ground Protection Deposit is based on the length of stay, the number of visitors, and the number of cottages booked. All bookings of 3 or more cottages require an additional Grounds Protection Deposit starting at $2,000.00, to be determined at the time of booking based on the length of stay. The security and/or Ground Protection Deposit will be released or refunded in full within 14 days of check-out, provided the property is left in the pre-arrival condition.
Security deposit for 2-person bookings: $500 up to 7 nights, $1000 up to 14 nights, $2000 up to 20 nights. All bookings for 2 persons for more than 20 nights will require a Ground Protection Deposit starting at $3000, with the full amount to be determined at the time of booking.
Security deposit for 3 or 4 person bookings: $1000 up to 7 nights, $1500 up to 14 nights, $2000 up to 20 nights. All bookings over 20 nights will require a Ground Protection Deposit starting at $3000, with the full amount and to be determined at the time of booking.
Security deposit for 2-bedroom cottages for 5 person (maximum occupancy): $1500 up to 7 nights, $2000 up to 14 nights, $2500 up to 20 nights. All bookings over 20 nights will require a Ground Protection Deposit starting at $3000, with the full amount and to be determined at the time of booking.
If any interim or post departure property inspection reveals any damage to the property, the repair or replacement costs (including shipping and handling charges) will be deducted from the deposits made by the visitor and the balance, if any, of the deposit will be refunded or released. If the repair or replacement costs from such damage will likely exceed the previously provided deposits, HMC will place a reasonable additional hold on the visitor’s credit card pending the assessment of the damage; provided that any visitor will remain liable for all damage caused by his or her negligence regardless of the amount of deposits provided by him or her.

CLEANING SERVICES: The check out cleaning fee per cottage is handled separate from the rental charges: $140.00 per one bedroom cottage, $160.00 per two bedroom cottage.

Any stay longer than 7 nights will require an interim cleaning, at the cost of $60.00 per one bedroom cottage and $80.00 per two bedroom cottage. The interim cleanings will be arranged through Hale Makai Cottages. Upon request, additional cleanings can be scheduled prior to arrival at an additional charge.

Delinquent cleaning payments are paid through Hale Makai Cottages and are subject to a $10.00 processing fee.

Check-outs requiring deep cleaning will be charged separately.

CANCELLATIONS: All reservation cancellations will require a written notice. A cancellation fee of 10% of the total booking amount and a $35.00 processing fee will apply. Holiday and Summer bookings require 90 day notice, for all other bookings the 60 day cancellation notice will apply. If cancellations have not been submitted within the 90 day grace period for all Holidays / Summer bookings or the 60 day grace period for all other bookings, no refunds or change of dates will be made. (90 Day policy applies to: Easter / Spring Break, Summer break June through August, Thanksgiving, Winter Break mid December through mid January)

MINIMUM STAY: There is a 4 day minimum stay for all cottages, exceptions can be made if booking calendar permits

CHECK IN / CHECK OUT: Check in time is 3:00pm, early check in needs to be arranged prior to arrival to insure that the cottage will be ready for you. Check out time is 10:00am, late check out some cases is available, however must be discussed prior to check out and will result in late check out fees. Non-permitted late check out will result in additional nightly rate charge per cottage. Any cost arising out of a delinquent check-out, will be charged to the Hale Makai guest.

ARRIVAL INSTRUCTIONS: Upon receipt of full payment, your Arrival Instructions will be e-mailed to you. These instructions include directions from the airport, information on how you will gain access to your cottage, a few simple requests while using the property and check-out instructions. In the event that you do not receive these instructions, please contact our office prior to your departure to the island.

STORAGE OF LUGGAGE: For those with late plane departures, the cleaning staff might assist you in the storage of your luggage at their digression and agreed upon fee paid in cash and in advance.

LAUNDRY FACILITY:The Hale Makai Beach Cottages are in the process of becoming an Eco-Lodge. At our vacation rentals only biodegradable soaps and detergents are used. In principle, the Hale Makai Beach Cottage Eco laundry facility is for housekeeping only. For guests with special laundry needs exceptions can be arranged at the time of reservation in accordance with the Hale Makai Beach Cottages Laundry Facility Eco Standards.

TELEPHONE / INTERNET:HMC is located in an area with cellular telephone coverage. Each cottage is set up with a land line and telephone handset. Long distance telephone calls can be made directly through the service provider using personal calling or credit cards. Local telephone service and broadband internet access is provided at no charge in each cottage, and the rental fee for a cottage does not include any compensation for such service/access. Internet access is available per data port in the cottage or per wireless network connection (wireless access requires a network password provided in the arrival instructions). Should the telephone service and/or Internet access be interrupted due to equipment failure or other technical problems, HMC will use reasonable efforts to have these problems fixed as soon as practicable given the limited resources available on Kauai, but HMC will not be liable to any guest for any lack of telephone service/Internet access. Guests are not allowed to change or tamper with any communication or network device. Any loss or damage caused by unauthorized tampering with any communication or network device may be charged to the responsible person at HMC’s discretion.

ADDITIONAL FEES: All bookings are subject to Hawaii State Taxes of General Excise Tax (GET), which is 4.166%, and Transient Accommodation Tax (TAT) of 7.25%.

KEY POLICY: Keys will be obtained on site during check-in, please refer to your Arrival Instructions. All keys must be returned by check-out in order to avoid a re-keying fee of $50.00

NON SMOKING POLICY: Due to its pristine and natural settings, The Hale Makai Cottages have a strictly enforced “Non Smoking Policy”. Guest will be billed for additional cleaning fees for any breech in conduct.

NO PETS POLICY: As much as we know you will miss your pets, there are absolutely NO PETS allowed on the property

NO SHOE / NO SAND POLICY: All guests are asked to rinse off all sand prior to entering the cottages and to refrain from wearing shoes inside the cottages. This will help to keep up the Aloha Spirit and keep the cottages in good condition.

DISPUTES: All disputes arising out of or in connection with the rental of Hale Makai Cottages shall be governed by Hawaii Law, the courts located in the state of Hawaii have exclusive jurisdiction over any such dispute.

GUEST ADVISORY: TRAVEL INSURANCE Hale Makai Cottages will take no responsibility for any loss or damage caused by natural occurrences or incidents that occur outside of the control of the Hale Makai Staff. These various occurrences can include but are not limited to events such as Hurricanes, Flooding, Bad Weather, Missed Flights, theft, etc. No refunds will be made by reason of the above. We recommend travel insurance to protect personal belongings and unforeseen circumstances that may necessitate a cancellation.

WEDDINGS, FAMILY REUNIONS, LARGE GROUPS: All Weddings, Receptions, Large Groups, and/or Special Events to be held at Hale Makai Cottages must get prior approval from management at their discretion. The pricing and special event contracts are tailored to the specific venue. Non-compliance is not tolerated.

 

     
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